Defense Procurement and Acquisition Policy (DPAP)’s eBusiness office works hand in hand with the DoD Components, the Deputy Chief Management Office (DCMO), and the Office of Federal Procurement Policy (OFPP) to ensure functional process, policy, and data requirements are incorporated in DoD-wide procurement-related business initiatives and systems (such as Wide Area Workflow). In addition, eBusiness represents the Department's requirements with the current federal Integrated Acquisition Environment (IAE) portfolio of programs (including CCR and FPDS) that are in progress of being consolidated into one common system architecture, the System for Award Management (SAM).
Some recent efforts of the eBusiness office include:
- Deployment of the Procurement Data Standard (PDS), a system-agnostic data standard that is intended to be adopted and implemented DoD-wide for creation, translation, processing, and sharing of procurement actions. It defines the minimum requirements for contract writing system output to improve visibility and accuracy of contract-related data, to support interoperability of DoD acquisition systems and to standardize and streamline the procure-to-pay business process. Today, only a small sub-set of DoD’s awards and modifications are stored as data which are capable of being queried. With the increased deployment of PDS across the Department, the entire set of data contained in an award or modification is stored and therefore capable of being queried upon by information owners.
- Initial development of a centralized DoD Clause Logic Service intended for all contract writing capabilities to interface with to enable a more automated approach to applying the proper provisions and clauses in DoD awards, while also providing OSD and the DoD Components a centralized forum to update Department-level and Component-level clause prescriptions.
- Partnership with the General Services Administration (GSA) to streamline the process of entity (e.g., vendors and grantees) registration found previously in Central Contractor Registration (CCR), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS) and deploy Phase 1 of the System for Award Management (SAM). This integration of capabilities gives contracting and grants staff a single-source picture of who is eligible for awards.
- Deployment of the DoD Contracting Officer Representative Tracking (CORT) Tool throughout the Department and trained over 1000 CORs and PCOs on use of the tool.
- Published contract distribution metrics on a monthly basis to measure the Department’s ability to share contracting information with all appropriate stakeholders using the centralized database, Electronic Document Access (EDA). Since score carding began in April 2010, the Department has improved from 67% compliance for documents and 30% for data, to 94% and 78% as of January 2012.
For additional information, visit the following:
DPAP Program Development & Implementation (PDI) – http://www.acq.osd.mil/dpap/pdi/eb/index.html
Information on DPAP/PDI’s key transformation initiatives, access to the DoD Procurement Data Standard and associated policy memoranda focused on eBusiness tools and initiatives.
Wide Area Workflow (WAWF) Web Based Training Modules –
Provides the Department and suppliers the single point of entry to generate, capture, and process invoice, acceptance, and payments related documentation and data for items registered in the IUID Registry.
Electronic Document Access (EDA) – http://eda.ogden.disa.mil
(select “Training Material”, then select various training modules.)
Provides secure online, electronic storage and retrieval capabilities of procurement information and documents across the DoD, including Contract Deficiency Reports (CDRs).
Contracting Officer Representative Tracking Tool (CORT) – http://www.acq.osd.mil/dpap/pdi/eb/cor.html
This Common Access Card (CAC) enabled tool allows a prospective COR, COR Supervisor and Contracting Officer to electronically process nominations of CORs for one or multiple contracts. The CORT Tool is a web accessible management application designed to nominate, appoint, track, revoke and terminate an individual as a COR against a DoD contract. The CORT Tool provides contracting personnel and requiring activities the means to track and manage COR assignment across multiple contracts and orders across DoD all in one portal.
Acquisition Central –
Acquisition.gov is maintained by the General Services Administration. This website was designed to create an easily navigable resource to share the efforts of IAE as it works to achieve its vision of more efficient and transparent practices through better use of information, people, processes and technology.
Today, Acquisition.gov provides links to important federal acquisition tools, including systems managed by the IAE:
The System for Award Management (SAM) –
GSA’s Office of Governmentwide Policy is consolidating federal procurement and award systems into 1 new system—the System for Award Management (SAM). SAM is streamlining processes, improving data quality by eliminating the need to enter the same data multiple times, and consolidating hosting to save taxpayer money.
SAM is being developed in phases. Phase 1 includes the capabilities found previously in Central Contractor Registration (CCR), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). This integration of capabilities streamlines the process of entity (e.g., vendors and grantees) registration and gives contracting and grants staff a single-source picture of who is eligible for awards.
Future phases are expected to include the capabilities found today in Electronic Subcontracting Reporting System (eSRS)/FFATA Subaward Reporting System (FSRS), the Catalog of Federal Domestic Assistance (CFDA), Federal Business Opportunities (FBO), Wage Determinations On Line (WDOL), Federal Procurement Data System (FPDS), Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reporting System (CPARS), and Federal Awardee Performance and Integrity Information System (FAPIIS). The consolidation of these capabilities will further streamline processes for both government and awardees.
FBO (FedBizOpps – Federal Business Opportunities) – https://www.fbo.gov
The single government point-of-entry for posting solicitations over $25,000, allowing commercial business suppliers to search, monitor and retrieve opportunities in federal government markets.
WDOL (Wage Determinations On-Line) –
This government-wide web site makes Service Contract Act (SCA) and Davis-Bacon (DBA) wage determinations easily accessible by the contracting community.
PPIRS (Past Performance Information Retrieval System) –
The authoritative source for contractor performance information generated by DoD and Federal agencies.
- FAPIIS (Federal Awardee Performance and Integrity Information System) – http://www.fapiis.gov
System that contains specific information on the integrity and performance of covered Federal agency contractors and grantees
- CPARS (Contractor Performance Assessment Reporting System) – http://www.cpars.csd.disa.mil
A web-based system used to input data on contractor performance. Once the data is input to the CPARS system, this data is then uploaded to the PPIRS database and is made available for use in source selections.
EPLS (Excluded Parties List System) –
Parties excluded from receiving federal contracts are identified on this web-based system. Also identified are individuals excluded from certain types of federal financial and non-financial assistance, including benefits.
FPDS-NG (Federal Procurement Data System-Next Generation) – https://www.fpds.gov
Contains summary-level award data on all procurements over the micro-purchase threshold. All data is publicly available.
eSRS (Electronic Subcontracting Reporting System) –
This System is designed for prime contractors to report accomplishments toward subcontracting goals required by their contract. eSRS automates the business processes for completion and submission of Individual Subcontracting Reports (ISR) (formerly SF294) and Summary Subcontracting Reports (SSR) (formerly SF295) across the federal government.
- FSRS (FFATA Sub-award Reporting System) –
This system, a module of eSRS, is designed to collect subcontract and sub-grant award information in compliance with the Federal Funding Accountability and Transparency Act (FFATA).